Wedding day helpWedding VideographyWedding day advice – Run sheet tips

June 25, 20220

I thought I would send you this as a little guide to helping you with your wedding day run sheet.

You maybe do not know the ins and out of how timings should go on the day so here are some tips from someone who has been to many!!!

Tips – If you getting ready at a different location to the ceremony or reception

  1. Put every little detail in your run sheet, we would all rather be over-prepared than under-prepared. It’s our little bible for the day!
  2. And remember… point number (3) is the only time of day which is crucial for me and your films. Everything else is just a guide to the wedding. Timings will go out of whack; we will adapt and be flexible don’t panic we have done this before!
  3. For me is the most important timing of the day. I need to be at the ceremony 30 minutes before the bride arrives. I have a lot to set up, so I want to be ready with plenty of time to spare. So, make sure you factor this time into your run sheet. Normally I want to be with you the bride when she is getting ready then I will leave after that.
  4. In the morning give yourself more time than you need. e.g., add an hour to hair and make-up. If you think you need to be ready by 1 pm make sure you are ready by 12. I have been to many weddings where everyone is rushing around and they do not get to enjoy a sit-down, wine and some fun casual photos and video.
  5. Allow yourself 10-15 minutes after the ceremony to just take stock! everyone will want to say congrats so enjoy this moment.
  6. Make sure you factor in extra time for the group shots depending on how many you have, nearly all couples will underestimate how much time this will take. make sure you have someone who can help the photographer get the groups prepared.
  7. For the Photoshoot- Ensure you add enough time for travelling to and from locations, especially if it’s a city wedding. Account for us (photo and video ppl) maybe having to park and get to places which again I would try and factor in some time.
  8. (This will only apply if you have a city wedding and you want to go to different locations) Do not try and cram too many locations into the photo shoot, you will waste a lot of time getting to places (which is shooting time you lose out on
  9. I’m sure the photographer and myself will talk about the best time of the day to take photos (normally 20-30 minutes before/after sunset) so factor this time in, with when you need to be at the reception and your entrance.
  10. Allow yourself 10-15 minutes before you enter the reception. it will give you some time to freshen up. It will also allow me 10 minutes to set up time before you enter the reception, again I will have a couple of cameras and audio to set up.
  11. On the day of the wedding make sure the MC comes and introduces themself to me! I will be working closely with them on times/when things will happen during the reception.
  12. Always try and overestimate timings, factor some extra time even if it’s 5 or 10 minutes in for everything. I cannot stress enough that you want to be able to enjoy the day and not worry we are running late.

The most important thing in all this is to communicate with the photographer and videographer. We want your day to run as smooth as silk!

Tips – If the entire wedding is in one location

  1. Put every little detail in your run sheet, we would all rather be over-prepared than under-prepared. It’s our little bible for the day!
  2. In the morning give yourself more time than you need. e.g. add an hour to hair and make-up. If you think you need to be ready by 1 pm make sure you are ready by 12. I have been to many weddings where everyone is rushing around and they do not get to enjoy a sit-down, wine and some fun casual photos and video.
  3. Allow yourself 10-15 minutes after the ceremony to just take stock! everyone will want to say congrats so enjoy this moment.
  4. Make sure you factor in extra time for the group shots depending on how many you have, Nearly all couples will underestimate how much time this will take. make sure you have someone who can help the photographer get the groups prepared.
  5. (this will only apply if you have a city wedding and you want to go to different locations) Ensure you add enough time for travelling to and from locations, especially if it’s a city wedding. Account for us (photo and video ppl) maybe having to park and get to places which again I would try and factor in some time.
  6. I’m sure the photographer and myself will talk about the best time of the day to take photos (normally 20-30 minutes before/after sunset) so factor this time in, with when you need to be at the reception and your entrance.
  7. On the day of the wedding make sure the MC comes and introduces themself to me! I will be working closely with them on times/when things will happen during the reception.
  8. Always try and overestimate timings, factor some extra time even if it’s 5 or 10 minutes in for everything. I cannot stress enough that you want to be able to enjoy the day and not worry we are running late

A quick note…. You would have spent lots of time planning and thinking about this day… Once the day arrives it’s time to enjoy it! We will be there to help guide you through the day

 

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