Example Wedding Reception Runsheet ideas. Your wedding reception is the party of the year, so naturally, you want everything to go smoothly. But with so many moving parts, planning out the perfect run sheet can be overwhelming. Fear not, lovebirds! We’ve compiled some fun and unique ideas for your wedding reception run sheet that will make your big day unforgettable.
Start with a Solid Plan
Before diving into the fun stuff, starting with a solid plan is essential. The wedding schedule should include details such as the timing of the speeches, the first dance, and the cake cutting. You may also want to include special performances, surprise announcements, or games. It’s best to ensure that the run sheet is detailed and organized.
Rememeber… you spent a lot of money on the reception, its a blance between the formal and the party… don’t forget to party
Timing is Everything
When creating a run sheet, timing is crucial. You want to ensure you do not rush through important moments while keeping your guests engaged. To avoid boredom, it’s recommended that speeches are kept short and sweet, with a maximum of five minutes each. To maintain the event’s energy, schedule the first dance after dinner. Additionally, it’s essential to allocate ample time for dancing.
Example Wedding Reception Runsheet PRO TIP
At the reception, the videographer will work closely with the MC to ensure we are in the right place at the right time to press record and not miss anything.
Speeches
Wedding speeches are undoubtedly one of the highlights of any wedding reception, offering an opportunity for friends and family to celebrate the union of the newlyweds in a heartfelt and entertaining way. These speeches allow guests to share anecdotes, emotions, and well-wishes, creating a personal connection that adds depth to the event. From laughter to tears, the words spoken during these speeches resonate with everyone in attendance, weaving an intimate tapestry of memories and love.
Example Wedding Reception Runsheet PRO TIP
Five minutes is good light for a single speech. normal speech lineup
- maid of honour
- best man
- father/parents of the
- father/parents of the
- couple speech
Interactive Games and Activities
Incorporating interactive games and activities into your run sheet is a fun way to engage your guests and create lasting memories. some ideas are the shoe game, custom quizzes, treasure hunts
Example Wedding Reception Runsheet PRO TIP
have these early in the night, don’t have them once the party has started, and have them in between the meals
Surprise Performances
Surprise performances are a great way to inject some excitement into your reception. You could hire a live band, DJ, or even a magician! If you have talented friends or family members, you could also ask them to perform a particular song or dance. Just keep it a secret so it’s a genuine surprise for your guests.
Example Wedding Reception Runsheet PRO TIP
surprise your guests but don’t surprise the videographer; make sure you discuss everything about the night.
The Grand Exit
The grand exit is the perfect way to cap off the night and leave a lasting impression on your guests. Consider a sparkler send-off or a balloon release. You could also rent a vintage car or horse-drawn carriage to whisk you away. Whatever you choose, make sure it’s a grand finale that reflects your style and leaves your guests with a sense of magic.
Example Wedding Reception Runsheet PRO TIP
make sure you discuss this with your media team, as most teams won’t be there at the very end, so they may not be there to cover the exit.
Example Run Sheets and Reception Timings 1
So I have seen a lot of wedding run sheets; it’s good to have detail but go overboard unless you have a million things happening. It would be best if you just put down the essentials in the. So as the Venue, MC, and videographer can follow it, that is all you need.
I’ve got a three-run sheet sample here for you,
The most common wedding reception schedule
5.00 Attendees arrive, greeted with refreshments and appetizers
5.30 Guests take their seats
5.55 Master of Ceremonies covers any house rules, acknowledges guests and introduces the bridal party
6.05 Starter course is served
6.25 Starter course is removed
6.35 MC introduces the first two speakers (allotted 5 minutes each)
6.45 Main course is served
7.05 the Main course is cleared
7.15 MC presents the following two speakers (given 5 minutes each)
7.25 Dessert is served
7.45 Dessert is cleared
7.55 MC invites newlyweds to cut the cake and share their first dance
8.00 Dance floor opens for guests and festivities
8.15 Tea, coffee, wedding cake
10.00 Event wraps up
Example Run Sheets and Reception Timings 2
This example is if your venue has an early close time; perhaps they are in a residential area and have noise restrictions. So it This example is getting the formalities out of the way so you can party at the end of the night.
- 5.00 Attendees arrive, greeted with refreshments and appetizers
- 5.30 Guests take their seats
- 5.55 Master of Ceremonies covers any house rules, acknowledges guests and introduces the bridal party
- At the entrance, the couple cuts the cake and goes straight into the first dance.
- 6.20 Starter course is served
- 7.00 MC introduces the first two speakers (allotted 5 minutes each)
- 7.30 the Main course is served
- 7.15 MC presents the following two speakers (given 5 minutes each)
- 7.30 Cake is served as Dessert
- 7.45 Dance floor opens for guests and festivities
- 9.00 Event wraps up
Example Run Sheets and Reception Timings 3
This example run sheets is if you are skipping entree some couples with use cocktail hour as the entre saving time during the reception
5.00 Attendees arrive, greeted with refreshments
5.45 Guests take their seats
5.55 Master of Ceremonies covers any house rules, acknowledges guests and introduces the bridal party
6.20 the Main course is served
7.00 MC presents all five speakers
7.45 Cake cutting
7.50 dessert is served
8.15 couples games
8.45 first dance Dance floor opens for guests and festivities
10.30 PM Event wraps up
Example Wedding Reception Runsheet Conclusion
Your wedding reception run sheet should reflect your unique style and personality as a couple. Incorporating fun and unique ideas will ensure your guests have a memorable time and leave with happy hearts. Don’t forget to have fun and enjoy the moment – this is your special day!
get all the formal stuff out of the way then you can relex and party with your friends
FAQs
What should be included in a wedding reception run sheet?
A wedding reception run sheet should include details such as the timing of the speeches, the first dance, and the cake cutting. You may also want to include special performances, surprise announcements, or games.
How long should the speeches be at a wedding reception?
It’s best to keep the speeches short and sweet, at least five minutes each. How can I make my wedding reception run sheet more interactive?
Incorporating interactive games and activities into your run sheet is a fun way to engage your guests and create lasting memories. Consider adding a photo booth, giant Jenga, or a DIY cocktail station. You could also set up lawn games like cornhole or giant Connect Four.
Should I give speeches when the guest eats, and the plates are cleared?
No, it would not be ideal as it may disrupt the atmosphere and enjoyment of the guests. Ensuring they fully engage and appreciate the experience you have prepared for them is crucial. In your video, you don’t want to see guests with mounts fun of food. You will instead see them have a good time and react to the great speeches.
Should I include surprise performances in my wedding reception run sheet?
Surprise performances are a great way to inject some excitement into your reception. You could hire a live band, DJ, or even a magician! If you have talented friends or family members, you could also ask them to perform a particular song or dance. Just keep it a secret so it’s a genuine surprise for your guests.
How can I make my grand exit memorable?
Consider a sparkler send-off or a balloon release. You could also rent a vintage car or horse-drawn carriage to whisk you away. Whatever you choose, make sure it’s a grand finale that reflects your style and leaves your guests with a sense of magic.
What should I do if my wedding reception run sheet goes off schedule?
Don’t panic! It’s normal for things to get a little off track. Take a deep breath and try to get back on schedule quickly. Ask your wedding planner or coordinator to help keep things on track if necessary. Remember, the most important thing is that you and your guests have a great time!
